Second Vice President

and

Secretary 
 

This is your opportunity to nominate yourself or someone else for these offices.  Please follow the procedures described in the By-Laws and detailed below to nominate individuals for the two open VCPA offices. Nominations should be made by letter with accompanying background information. There is no nomination form. 

The election of officers shall be held at the Annual Membership meeting of the Association.  Only members of the VCPA may vote.  Voting shall be conducted by secret ballot. The voting procedure shall be administered and supervised by the Nominating Committee. Nominations from the floor shall be permitted provided the nominee is a member of the Association and gives permission to have his or her name placed in nomination.  The candidate receiving the majority of votes cast for each office shall be declared elected and shall hold office for one year beginning July 1, or until a successor is elected or appointed. 

There shall be an order of succession for the position of President, Vice President and Second Vice President.  The order of succession shall be as follows: Second Vice President to Vice President and Vice President to President. The VCPA shall elect a Second Vice President and Secretary annually.

Second Vice President -  In the absence or disability of the Vice President, the Second Vice President shall perform the duties of the Vice President.    

Secretary - The Secretary shall keep a full and accurate written record of all proceedings of the Association and shall furnish the Board of Directors with written minutes of the preceding meeting. The Secretary shall forward all correspondence as directed by the presiding officer of the Board of Directors.                               

At the time of voting, the names of individuals and organizations will be compared with a current list of the VCPA membership to make sure that they are qualified to vote.  Each individual member has one vote.  Each organizational or corporate member has only one vote.  The organizational or corporate member must designate one individual to cast a vote in its name. 
 
 
 

Please keep in mind that the Second Vice President serves a one year term and then moves to the office of First Vice President.  The following year he or she becomes President of the VCPA. The Secretary of the Association is elected for a one year term and may not serve more than two terms in that capacity. Letters and supporting material concerning nominations should be mailed to the VCPA, P.O. Box 134, Chesterfield, VA 23832 by June 22, 2009.  This is the only notice that you will receive regarding nominations for officers.   

Absentee Ballots  

In the event that a member cannot attend the Annual Conference, such member may request an absentee ballot from the VCPA and return such ballot by stated deadline.  Absentee ballots will be counted at the Annual Membership Meeting.  Absentee ballots for qualified VCPA members may be obtained by writing the VCPA at P.O. Box 134, Chesterfield, VA 23832 or by faxing the request to (804) 318-1273.  The deadline for absentee ballot requests is June 15, 2009. Absentee ballots will be mailed to those who request them no later than June 16, 2009.  Absentee ballots must be received by mail by the VCPA no later than June 22, 2009.  Faxed ballots will not be accepted.